Reserving a Hotel for Your Guests

One of the many aspects of the wedding planning process that brides and grooms often overlook is reserving a hotel for their out-of-town guests. It’s a common courtesy to recommend a hotel and reserve a block of rooms for the guests who travel a great distance to be a part of your nuptials. We recently spoke with Kaytie Groen, the corporate catering manager of the Doubletree by Hilton Omaha Downtown, for her perspective on brides and grooms reserving a hotel.


Why should brides/grooms reserve hotel rooms for their guests?

KG: Many brides and grooms don’t have the space in their homes for all of their out-of-town guests. Reserving a block of rooms allows those guests to stay close together as well as close to the destinations that are most important to the occasion.

How far in advance do brides/grooms need to reserve a block of hotel rooms?

KG: We recommend as soon as possible in order to reserve the best rate. Generally speaking, the further out from the event date, the better the rate. We will always try to provide them with the best rate no matter the time frame.

What should brides/grooms look for when choosing a hotel for their guests?

KG: Location and shuttle service are the number one factors that I hear from my brides and grooms. A low guestroom rate and cancellation charges fall close behind in the decision making process.

What are some of the amenities that the Doubletree Omaha Downtown provides?

KG: Doubletree Omaha Downtown is a full service hotel, which offers great options for travelers including restaurant and room service, bar and lounge areas, a pool for relaxing, as well as dry cleaning services. Complimentary airport shuttle is available to all of our hotel guests, as well as locations within a 4 mile radius of the hotel. Dedicated shuttle service is available to locations of their choice with a two hour minimum with an hourly rate. We create a custom webpage for each wedding group to book from, which allows them to monitor room pick up and names. Also, choosing a hotel that offers a warm, chocolate chip cookie upon arrival is always a good decision!



For more information on the Doubletree Omaha Downtown, please visit their website.

*Photos courtesy of Doubletree Omaha Downtown.